Meeting Room Technology for 2023

Since the pandemic, meeting room technology has been trying to adapt to fit the changing needs of enterprise organizations. With the rise of remote work and virtual meetings, having the right technology in meeting rooms is more important than ever. Read on to uncover some of the key technologies that are being used in meeting rooms and how they might benefit your company.

Arguably, one of the most important pieces of any meeting room tech is video. With the ability to connect people from different locations, video conferencing has become a defacto way of communication for businesses of all sizes. Beyond allowing remote employees the ability to collaborate and communicate effectively, many video conferencing solutions also include features such as screen sharing, recording, transcribing, and auto-framing. All of these features contribute to make meetings more productive and efficient.

When meetings turn from discussion to collaboration, its time to consider collaboration or presentation solutions. Whether software based or built-in to an interactive display, these solutions let users work on documents and projects together in real-time, regardless of physical location. This can be especially useful for teams that are spread out across different regions or even countries.

What good is a meeting if you can’t hear what anyone is saying… high-quality audio and sound systems can make a big difference in the effectiveness of a meeting. They can ensure that everyone can hear and be heard clearly, which is essential for effective communication. While many meeting rooms include built-in sound systems, there are also smaller, more portable mic pods and speakers being offered by many manufacturers as they can be repurposed to different rooms or expanded to accomodate larger meeting groups. For more confidential meetings, look for products that offer sound masking.

How many times have you gone into a meeting room only to find out someone else already booked it out? With shifting work schedules, it can be difficult to know when a meeting room is available. Room scheduling software allows teams to book and manage meeting rooms in advance, ensuring that everyone knows when and where a meeting is taking place. This can help to avoid conflicts and ensure that everyone is on the same page. Look for visual signage that can be installed both in and outside of meeting rooms to help clearly designate whether a room is available or not at any given time.

While you may still find projectors and motorized screens in some larger conference rooms, interactive displays and smart boards have becoming more common. These displays can be used to share information and presentations, and they can also be used for brainstorming and collaboration. Interactive displays can also be used to share and edit documents, as well as to share screens. They are a great way to make meetings more interactive and engaging. Note the distance from the farthest meeting room attendee to the display though – for large rooms, a projector and screen may still be the best choice.

With the right technology, teams can collaborate and communicate effectively, regardless of location. Video conferencing, collaboration software, audio and sound systems, room scheduling, interactive displays and projection are just some of the many technologies that are being used in meeting rooms today. They can help to make your meetings more productive and efficient, and they can also help to protect sensitive information.

Have questions about what type of meeting room technology solutions would work best for your organization? Let our AV product experts help. Checkout our meeting room solutions or call us at (888) 881-0812 today.